To help subsidize the costs of participating to and attending conferences, the Graduate Student Government offers travel grants. You can apply at any time for conferences that fall within the current GSG session (May 1, 2019 – April 30, 2020). Applications will be reviewed on a rolling basis, but you are encouraged to apply in the semester that coincides with your conference dates.
Travel Grant application for the 2019-2020 GSG session opens on Wednesday, May 15, 2019 at 5:00 PM.
In addition, if you have a travel grant approved from the GSG for either the Summer 2018, Fall 2018, or Spring 2019 semesters, the last date to submit for reimbursement is May 31st, 2019, 11:59 PM.
GSG offers two types of travel grants: two hundred and fifty dollars ($250) to help with the cost of presenting at a conference, or one hundred and fifty dollars ($150) to help you attend a conference.
Am I eligible?
There are a few requirements you have to meet in order to be eligible for a travel grant:
- You should be enrolled for at least one credit in the semester of the conference.
- The conference must take place between May 1, 2019 and April 30, 2020 (both dates included).
- You must not have full funding for the conference from another source.
- Your adviser must respond to an eligibility verification email (They will be contacted separately by the GSG).
- At least one GSG representative from your department must be in good standing. Your department representative(s) should be able to tell you if they are in good standing.
Is there a deadline?
Applications are accepted on a rolling basis from May 15, 2019 – April 30, 2020 for conferences that fall within the GSG session (May 1, 2019 – April 30, 2020). Funds shall be equitably allocated to ensure a fair disbursement of grants throughout the GSG session. Applications received in advance of the conference dates and within the semester the conference takes place will be given priority and others will be waitlisted. You are only allowed to receive one travel grant between May 1, 2019 and April 30, 2020. A Travel Expense Voucher with original receipts must be submitted to the GSG Office to request reimbursement of incurred travel expenses, not later than 30 days from the date of the conference.
Disclosure – A limited number of travel grants are awarded each session, hence, applying does not guarantee an award. Notifications will be sent out upon receipt of adviser approval, but there will be no individual reminders if your application is not complete.
How does reimbursement work?
Students must submit forms for reimbursement no later than 30 days after the end of the session in which the award was granted. Specifically, students must submit a Travel Expense Voucher with original receipts to request reimbursement of incurred travel expenses. Refer to Accounting Services’ website for the Michigan Tech travel policy in its entirety.
Students receiving funding from their departments should use one expense voucher with the account number and amount to be charged from the dept. Please submit all information to GSG at The Graduate School, Room 405, Admin Bldg.
GSG has made available a guide to help you fill out the Travel Vouchers that you can view here. To speed up the reimbursement process, you could set up Non Payroll Direct Deposit. If you don’t know how to do that, click here for more information.
Other questions?
If you have more questions about travel grants and/or funding opportunities with the GSG, feel free to contact the GSG Treasurer, Bethel Tarekegne (gsg-treasurer@mtu.edu).
